Constitutional Changes for GHSA Baseball

On October 16th, the GHSA Board of Trustees met and several items relating to baseball were voted on. Listed below are the items and the results of the votes. A link to the minutes for the entire meeting is included at the end.

  1. Proposal to add an item “g” to by-law 2.92 on Page 44 as follows: “Judgement calls by contest officials are not reviewable or reversible.” (GHSA office) Effective Immediately
    Motion by Stringer, second by Masters, to Approve the proposal
    MOTION PASSED (unanimously) Proposal Approved
  2. Proposal to reword by-law 2.62-e-7 on page 36 as follows (new wording in italic): “Drones shall not be permitted to fly during any GHSA sanctioned event (Note: This prohibition begins when the gates or doors open and extends until the last spectator has left the field or arena.)” (GHSA office) Effective Immediately
    Motion by Finch, second by Jewell, to Approve the proposal
    MOTION PASSED (unanimously) Proposal Approved
  3. Proposal to reword item 2. (e) on page 58 under the Baseball Pitching Restrictions to eliminate the requirement for a registered umpire to be paid to monitor the pitch counts. Instead, the home team will be responsible for providing an adult (21 or over) Pitch Count Monitor who will monitor the pitch counts for both teams, notify the umpire when a pitcher is nearing a threshold and later record the pitch counts on the GHSA MIS web site. (Baseball ad-hoc committee) Effective Immediately
    Motion by Crews, second by Jewell, to Deny the proposal
    MOTION PASSED 8-2 (Craft and Stringer voting “no”) Proposal Denied
  4. Proposal to add wording to item 2. (e) on page 58 under the Baseball Pitching Restrictions to the effect that once a coach is warned that the pitcher is approaching a pitch count threshold, that pitcher shall be allowed to finish the batter. But, upon completion of that batter, the Days of Rest restrictions will only be based on the number of pitches that were thrown PRIOR to reaching the threshold. (Baseball ad-hoc committee) Effective Immediately
    Motion by Craft, second by Stringer, to Deny the proposal
    MOTION PASSED (unanimously) Proposal Denied
  5. Proposal to add wording to item 2. (e) on page 58 under the Baseball Pitching Restrictions to the effect that any pitches that were thrown during a game that was suspended or rained out shall be counted for that pitcher towards any pitching restriction thresholds. (Baseball ad-hoc committee) Effective Immediately
    Motion by Stringer, second by Craft, to Approve the proposal
    MOTION PASSED (unanimously) Proposal Approved
  6. Proposal to reword item 2. (h) on page 58 under the Baseball Pitching Restrictions to add the following under penalties for violating the pitch count restrictions (new wording in italic): “… the offending school shall be fined $250, the head coach at that level assessed a two-game suspension, and the game forfeited.” (Baseball ad-hoc committee) Effective Immediately
    Motion by Craft, second by Stringer, to Approve the proposal
    MOTION PASSED (unanimously) Proposal Approved

Board of Trustees October Meeting Minutes

Updated GHSA Constitution & By-Laws

Proper Techniques of Game Management

By Lawrence Tomei

As an official, you have three important responsibilities: officiate a safe game, officiate an impartial game and officiate in a professional manner. To manage a game effectively, you need to consider all aspects of the game simultaneously. Fortunately, we are equipped with a number of tools — the most obvious being whistles, flags and
cards. Less obvious — but much more important — are your game management skills. The better officials associations teach their members to apply proper techniques of game management so they are more likely to bring the contest to a successful conclusion.

Effective game management begins with a clear understanding of what is expected from both teams and officials.
Coaches and athletic directors expect that officials will arrive well before the scheduled game time. Different sports
have different expectations. Varsity is usually 45-60 minutes prior; football, 90 minutes. Confirm where your crew
is meeting and the best routes to the game site. Make sure your officials agree on dress — both to the game and on the field or court. Business casual means different things to different people. Are you wearing long-sleeve or
short for the game?

Officials, too, have expectations for the on-site game manager. We expect someone will greet us and accompany us to the locker room. We expect that the venue is in playable condition and properly marked and equipment (e.g., scoreboards, down markers, game clocks, etc.) is in working order. Security should be visible and stay close. Medical personnel should be on site before the game begins and protocols for concussions should be discussed. Ground rules should be covered (e.g., procedures for weather-related issues). Background clearances should not be assumed.

The final expectation is sportsmanship. Sportsmanship remains a point of emphasis from the pregame locker room visit to meetings with captains, to post-game celebrations and handshakes.

Communicate. Effective game management begins with an email or phone call to the home team coach five to seven days before the scheduled contest. Confirm game site and time; special events (e.g., homecoming, senior night, etc.); media exposure (e.g., television, radio); and crew member names/positions. Communicate more. How you say
something is often more important than what you say. A simple explanation might turn cutting because your tone
gives an opposite impression. When reporting penalties, remain calm and controlled. Avoid confrontations and sarcasm and never demean coaches or players. Be loud enough to communicate but low-key enough to prevent confrontation. Do not expect coaches to agree with every call. Explain your ruling and perhaps let the coach vent a little. Be calm, be brief. Saying too much can get you into more trouble than saying too little. Remember, your goal is not to win arguments. The best way to get coaches and players to stop complaining is to restart the play quickly.

Communicate even more. Address a coach’s challenge but do not allow it to interrupt the flow of the game. Do not refuse to discuss a call. Suggest a charged timeout to expanded explanations. If a coach, even an assistant coach, has a question and asks in a respectful manner, it is in your best interest to keep the lines of communication open. Some coaches try to gain advantage and influence. Others will not talk to the officials regardless of the call. They let their
assistant coaches throw themselves into the fray thinking they will be held blameless for disrespectful actions. Not so. Head coaches are ultimately responsible for their players and staff. Make sure they understand that.

Effective game management begins well before game time. Inspect the field — don’t just walk it. Introduce yourself to the coaches and get their confirmation that their players are properly equipped. Read the sportsmanship pledge to the captains and make sure they understand that you will be looking to them to control their teammates. Look for safety hazards and communicate those immediately to the game site manager so they do not delay the start of the game. Ensure that special events and team introductions are started early. Finally, confirm that the rest of the team is ready: certify the table personnel; talk with the chain crew; and check that your sideline judges are ready.

Sometimes behavior requires more serious action. To establish good game management, your responses should be progressive in their consequences. For example, if a coach is out of control in football, a quick flag limits other options; a second violation results in ejection. Instead, talk it through with the coach. If he disagrees with your brief explanation, so be it. Restart play quickly and get the game moving. If he continues his tirade, your next option is a verbal warning: “Coach, that’s enough.” Do not threaten a coach or player. A first unsportsmanlike conduct call usually ends the encounter.

Again, different sports have different progressive responses. Be sure you know the full range of options to keep the game under control. Unacceptable behavior, such as profanity and racist comments, questioning your integrity or
impartiality, or threats demand immediate escalation of penalties and possible ejection.

Remember, your goal is to keep the game safe, fair and professional. Effective game management expects you to look the part and do your job. If you deviate even slightly from the expectations, you have opened yourself up to criticism. And if the key to effective game management eluded you in this article, it’s communicate … communicate … communicate!

Lawrence Tomei is the vice provost for academic affairs at Robert Morris University in Pittsburgh. He has been a
member of the West Penn Football Officials Association since 1994 and its president since 2013.

Turning Out Better Umpires

All of us know umpires, referees and sports officials who despite many years of experience still employ game knowledge, comprehension and application at a “rookie” level.  We regularly work with officials, who despite only one or two years experience, demonstrate abilities to analyze and abstract the rules into the situations which confront them. Finally, we respect those whose wisdom and judgment characterize their every movement on the field, their positioning and their calls.

What defines a rookie, a journeyman, a veteran, is not so much a number of hours in the classroom, a number of games on the field, or a percentage on a test, but is, in fact, observable points in the learning process.

A rookie approaches a problem searching for elements with which they are immediately familiar.  They restructure the problem into a friendly context.  The rookie official then selects and applies the rules to the situation in front of them giving a faithful and accurate judgment.  Many good officials rarely leave this level – know the rules, be in position, make the call, be consistent.  This principal of right and wrong is ingrained in the literal developing of an official.  By knowing the context and appropriate meanings of the game and rules this official applies what they know to the situation at hand.

The transition to journeyman occurs when an official begins to break down a problem into its essential parts and analyze the links between these parts.  Extraneous elements are quickly discarded and relevant information is identified.  A journeyman takes a position on the field in response to the form, pattern and “intent” of what is developing.  Unfamiliar situations are accessed “on the right track” or “the wrong track” instead of the “must be black or white” of junior officials.  The journeyman is also prepared to take the risk of making an error although experience will work to limit the extent of that error.  This official will attempt to clarify why a decision was made and understand the effects of each call, each position and each response.

So what defines a veteran official?  Certainly this official has knowledge, both from instruction and application.  This official understands the game, the rules and their intentions, and brings unique analysis to the play.  A veteran official is “characterized” by the tasks he or she performs.  They have attained the final two stages of growth: the ability to handle unique situations based on the often abstract information presented to them and the ability to accurately and effectively appraise a situation consistently.  By pulling it all together a veteran official brings a set of consistent standards to each game.  A veteran official carries a set of mental tools which can dissect the internal workings of every play and apply external criteria, unique and remembered “standards of excellence” that each veteran official brings to that play.  It is taking officiating and learning to the ultimate levels.

Years spent in classroom and on-field “behavior modification” is not wasted time but attempting to classify the ability of an official based on “so many hours and so many games” sets a dangerous precedent for the promotion of quality officiating.  There has always been and will always be so much to learn, to apply, analyze, synthesize and evaluate.  If officiating is to move to the highest level we must also be prepared to recognize, to foster and to develop training systems which also take learning to the highest level.

GHSA Development Staff

Six Common Report Errors

By Brent Killackey

When events of the day’s game require additional paperwork as part of officiating duties — whether there is an issue with game management, an ejection or a serious player injury — it’s wise to give the task the attention it deserves.

Done right, a report will enhance an official’s credibility. Done wrong, a report can leave an official with fewer assignments — or worse, called into a court of law. Here are six common report errors to teach your members to avoid:

1. Too vague. Certain words and phrases used on the field or court trigger an ejection and shouldn’t be used in polite company, but they belong in the report. Saying Coach John Smith used “foul language” doesn’t provide enough detail. Each person’s definition of foul language can be different. Best to be specific and reflect the actual words. Quote exactly what the coach or player said.

2. Too much. You’re writing a game report, not a novel. You don’t need to detail the whole game. Stick to the incident. If something happened that led to an ejection, that’s what the report should cover. You don’t need to get into earlier matters that didn’t result in a warning or other official reprimand. Anything beyond that risks that the important details get lost, and you could inadvertently include details that make the ejection look “soft,” especially if it raises questions about how earlier situations were handled.

3. Goes beyond the facts. Whatever you do, don’t embellish the situation. Far worse for a supervisor to find out your details didn’t match the video that turns up, than to find out you were a little quick on the ejection. The latter is understandable; the former is unacceptable and leaves you with no credibility. What happened, happened. Officials often feel worse about an ejection than they should. Some feel it was a failure of game management — sometimes, however, it’s necessary for officials to deal with a situation with an ejection. Stick to the facts. A good supervisor will have your back.

4. Use slang and colloquial speech. Straight-forward, professional language will ensure your report is taken seriously. Talking about how the coach had you in the “crosshairs” that night, and after the ejection, he “wouldn’t immediately hit the showers” and assistants had to drag him away “kicking and screaming,” doesn’t lend credibility to the report. Keep the wording professional and stick to the facts without resorting to creative language.

5. Speculate. It doesn’t matter that you think the coach was upset that day because his pitcher was struggling or his starting quarterback was out. That doesn’t matter in a report that should stick to the facts. Just tell what happened. And don’t make accusations either — noting that you think there was no hot water after the game because the coach shut it off doesn’t belong in the report. Now if the coach’s post-ejection tirade included, “You’ll have no hot water after the game,” and that’s what happened, that’s a fact you can share.

6. Failing to file it. Sometimes officials think filing the report could impact their career. After they cool off, they think they’re doing everyone a favor to let it go. But an incident will come to light, and the lack of a report will make the official look bad. Supervisors prefer to hear about a situation from an official, even if it’s minor.

After your officials write a report, encourage them as a last step to check with crewmates and run it past a leader in the association (maybe your group has a person whose position involves reviewing game reports to ensure officials provide what’s needed and nothing more).

Brent Killackey is Referee’s managing editor and a high school baseball umpire.